In order to make the videoconference or the “virtual connection” a pleasant experience for all participants, we ask you to consider the following tips and hints.
- You will receive the Access data for the virtual meeting usually by e-mail from the organizer. Please save them so that you have them ready at the event (e.g. as an entry in your digital diary).
- If you have not received a link the day before the event, please contact the organizer and ask.
- Share the link to the video call not, unless they are asked to do so. Any person who has the link can participate (and potentially disrupt).
- Please enter your real name when entering the video conference.
- We recommend the video conference room ca. 20-30 minutes before the start to enter the event. So you can still test your webcam and microphone.
- After a one-time test before the event, we ask all participants and speakers to mute themselves or their microphone. mute. Also, turn off your mic when someone is giving a long speech. In this way, we reduce noise that could otherwise add up with many participants.
- Please use a headset whenever possible headsetwhenever possible to avoid feedback.
- If possible, close all other windows and programs that make noise while you are participating in the video conference (e.g. Slack / Outlook). In particular, refrain from still watching the livestream in the background. Otherwise, echo effects will occur.
- Only one (!) microphone may be switched on per location at any time, otherwise feedback will occur. If you want to participate in pairs, please use two rooms that are acoustically separated (e.g. by a door).
- With video call apps like ZOOM, Google Meet, or MS Teams, chat messages may be visible in the livestream. Use them only when absolutely necessary. At Streamyard, on the other hand, you can use the chat without any worries.
- Be sure to remove any objects from the background of your image that you do not want to be visible (for example, sticky notes with passwords, photos of their children, or company data).
- We do not recommend using artificial background images or soft character effects.
